Understanding Publishing Profiles

Many organizations need the ability to control which outputs a particular type of document can be published to, who can publish it, when it can be published, and what other processes must be triggered before or after publishing.

Author-it enables you to create your own customizable profiles based on any of the publishing formats specific to the actual deliverable rather than the output type.

For example, instead of publishing to HTML, you can define profiles that publish to Sales Presentation, Intranet, Web Based Help, and so on. You define the profiles you need to meet your requirements and your deliverables - nobody elses.

Publishing Profiles define rules controlling such things as:

• Which outputs a book (or books based on specific templates) can be published to

  For example, a book that represents a website should only be publishable to Author-it Website Manager. Any books based on a Presentation template, should only be publishable to HTML or XHTML (for the presentation), and to Word or PDF (for handouts).

• Which users can publish using that profile

  For example, Sales and Marketing can publish sales presentations, but Human Resources cannot publish any documents using that profile.

• The release states content must be in for it to be included

  For example, only "Released" content should be included in content that will be published and distributed to external customers. Content in "Draft" should not be included.

• The templates, media objects, and/or external files that are used to control formatting and layout

  For example, publishing content to HTML based profiles - one controlling the look and feel used in by the company website, and the other controlling the online knowledge center.